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Curtis Memorial Library Bi-Laws

Policies that guide the board and staff in making the library a viable organization.

Curtis Memorial Library By-Laws


I.    Library Board

A.    In Accordance with Chapter 21 of the City Code of Wheatland, Iowa, The Board of Trustees of Curtis Memorial Public Library, will consist of 5 (five) resident members, to be appointed by the Mayor with the approval of the Council.  Members shall be over the age of eighteen (18) years of age, citizens and residents of Wheatland and the surrounding area.  Appointments will be made for a term of six (6) years and vacancies will be filled for the term of the vacancy.

B.    Trustees shall receive no compensation for their service.

C.    The board shall have and exercise the following powers and duties:

  1. To meet and elect annually from its members a President, Vice- President, Secretary/Treasurer.  This election will be held each November meeting.  New officers will take office immediately upon election.
  2. To have charge. Control and supervision of the Library, its appurtenance, fixtures and rooms containing the same.
  3. To direct and control all affairs of the Library.
  4. To employ a Library Director, and such assistants as necessary, and fix their compensations.  The Board shall have the power to remove such employees by a majority vote, for any reason authorized by law.
  5. To select or authorize the Director to select books, periodicals, materials and supplies for the Library within the budget.
  6. To authorize the use of the Library for non-residents.
  7. To make and adopt, amend, modify or repeal rules and regulations, not inconsistent with this Code of Ordinances and the law, for the care, use government and management of the Library and the business of the Board, fixing and enforcing penalties for violations.
  8. To have exclusive control of the expenditures and all funds allocated for Library purposes by the Council, and of all moneys available by gift or otherwise, for the erection of Library buildings, and of all other money belonging to the Library including fines and rentals collected under the rules of the Board.
  9. To accept gifts of real property, personal property, or mixed property, and devises and bequests, including trust funds; to take title to said property in the name of the Library; to execute deeds and bills of sale for the conveyance of said property; and to expend the funds received by them from such gifts, for the improvement of the Library.  To enforce the performance of conditions on gifts, donations, devises and bequests accepted by the City on behalf of the Library.
  10. To keep record of its proceedings.
  11. To have authority to make agreements with the local county historical association, where such exists; to set apart the necessary space to care for such articles and further authorized; to purchase necessary receptacles and materials for the preservation and protection of such articles, as are in their judgment, of historical and educational nature and pay for the same out of funds allocated for Library purposes.


II.    Meetings


A.    Regular meetings shall be held on the first (1st) Monday of each month at 5:15 p.m.  Special meetings may be held at any time at the call of the president, and notice to the Board members

B.    A quorum at any meeting shall consist of 3 (three) members.

C.    Order of  business.

  1. Call to Order.
  2. Reading of the minutes of the previous meeting- Secretary
  3. Treasurer’s report
  4. Presentation of the Bills- Approval of the Bills.
  5. Library Director’s Report
  6. Old Business
  7. New Business
  8. Open Forum
  9. Next Meeting
  10. Adjournment

D.    All Board meetings are open to the public.  Any individual wishing to address the Board may make the request to the President or the Library Director.

E.    Robert’s Rules of Order shall govern the process of the Board’s meetings.

III.    Amendments to By-Laws


Amendments to the By-Laws may be adopted at any regular meeting of the Board by a majority vote of the members.  Notice of the proposed amendments must be given to all members of the board in advance of the meeting.

IV.    Duties of the Officers

A.    President

  1. Prepare the agenda for Board Meetings
  2. Appoint all committees
  3. Sign the monthly financial statement and bills to be paid presented and approved at Board meetings.

B.    Vice-President: Perform all functions of the President in his/her absence or disability.

C.    Secretary/Treasurer:

  1. Record and file in permanent form a complete report of each Board meeting.
  2. Perform all functions of the President in the simultaneous absence or disability of the President and Vice-President
  3. Keep track of all accounts of the Library and give monthly reports to the Board.

    Adopted 2/2/14    Amended 3/8/16

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